Eastern States Student Exchange - For the ESSEX Inbound

ESSEX - Eastern States Student Exchange Welcomes you to the Rotary Youth Exchange Program!

We are happy you have decided to become an Exchange Student and it is our hope that you will have the experience of a lifetime.

ESSEX's 36 Rotary Districts are located in the Northeastern United States, Quebec Canada and Bermuda. You will be one of approximately 250+ exchange students placed in ESSEX.

There are important steps that MUST be completed prior to your arrival into the USA. Please review the following check list so that you and your parents understand your responsibilities.

It is very important for you to correspond immediately with your Hosting Rotary District, Hosting Rotary Club and Host Family as soon as you have received this information. Communication is going to be a very important task that should begin immediately.
You MUST purchase and arrive with a ROUNDTRIP transportation ticket. If you don't arrive with a roundtrip ticket your exchange could be terminated within 10 days.
You MUST purchase CISI Bolduc Health Insurance - Plan B and Personal Liability Insurance, prior to arrival. This is mandatory and if you arrive into the USA without this insurance coverage your exchange may be terminated and you could be returned to your home country within 10 days.

CLICK HERE to review Bochures and Applications that are available in multiple languages for your convenience.

CLICK HERE to purchase this mandatory insurance on line.

Required immunization. You must show proof of proper immunization as required by your Hosting school district.
You must return to your Hosting District Chair a set of Signed ESSEX Inbound Rules and Guidelines sign by both student and parents. (scanned email copy is acceptable) CLICK HERE for a copy of the ESSEX Inbound Rules and Guidelines
Email your travel itinerary to your Hosting District Chair, your Club Counselor and your Host family, once you have secured your airplane tickets.

Your Hosting District will have other paperwork and specific instructions that you will need to complete. Please respond immediately to any requests from your hosting district so that your exchange can proceed without delay.

FINANCAL RESPONSIBILITIES for the Inbound Student:

It is important for the student and his/her parents to understand the financial responsibilities for the Inbound Student. The following list details the costs to Inbound Students.

All students MUST purchase CISI Bolduc Health Insurance Plan B

To view current costs for insurance:

http://www.culturalinsurance.com/rotary/

ALSO mandatory is the CISI Bolduc Personal Liability Coverage

http://www.culturalinsurance.com/rotary/

Travel Expenses, airfare, passport, visa

Range from $1400-2800 USD

Many Districts require you to bring an “emergency fund”, which will be given to the District Chair upon your arrival.   At the end of the year, if you have not incurred any unusual or unexpected expenses,, your full “emergency fund” will be returned to you prior to your departure.

Range from $300-$500 USD

Possible Travel Opportunities, approved by your Hosting District may be available.   These trips are optional.

Range from $1500-$2500 USD

All phone/computer/internet charges, reasonable spending money, appropriate clothing, toiletries and other personal items

Responsibility of the student

Of note, as a Rotary Exchange Student you will receive an allowance from your Hosting Rotary Club each month.

Range from $50-$100 USD

***Prior to the student's arrival into the USA, the Host District will send detail information regarding specific financial responsibilities pertaining to your hosting district. Please check with your Hosting District for details.

Student Protection:

ESSEX and Rotary International have every students best interest and safety in mind during this exchange year. For this reason, ESSEX, has in place, a "Student Protection Policy". Please take the time to review this policy so you understand the steps ESSEX Districts take to protect all students in our care.

CLICK HERE to view the "Student Protection Policy".

For more information on Student Protection please visit the section, on this website, labeled "Student Protection"

If you have any concerns or questions regarding the students responsibilities to his/her hosting Rotary District please contact the District Chair or Inbound Coordinator of the hosting District.