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Exchange Programs

The Exchange Programs
Long Term Exchange Program
Short Term Exchange Program

Rotary and ESSEX

What is Rotary and ESSEX

Application Process

Long Term
Essex Scholarship
Short Term
For Students
For Parents
For Teachers & Schools
For Host Families
Prospective Rotary Clubs
For the ESSEX Inbound
For the ESSEX Outbound
Host Family Sign up
Volunteer Sign up
YEO Web Portal
Guarantee Form F & Hosting Form

Certification and/or Process

Outbound Student
Inbound Student
Host Family
US Department of State
Presentation Materials
Tzell Travel Agency
CISI - BOLDUC Insurance
ESSEX Executive Board
Photo Album

For members...

Administration Login
Inbound Student
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Inbound Process


You will receive an email when an Inbound Students is assigned to your district.    It will come with two attachments, a fillable guarantee form and a District Chair checklist.  You now have access to this student's records in our Rotary YEAH database.   You should begin the process by.....Logging into YEAH and download the application.    Click here for the IB Process April 17, 2014


When you have received all the paperwork back from your hosting club, Guaurante Form, School Letter, Electronic Hosting form you must upload these documents to the YEAH database under the student's name prior to mailing the originals to the country contact responsible for that student.   



  • When you upload the completed guarantee form, The ESSEX Country Contact and the ESSEX Inbound Coordinator will automatically receive an email and the DS2019 will be processed.    You do not need to send the ESSEX Inbound Coordinator any documents.
  • You must mail the originals to the ESSEX Country Contact responsible for that student.
  • When the Host Family's application is submitted it will appear on the Host Family list on YEAH.   You can then go the students file on YEAH and choose the appropriate host family for the student.


Please process the application as quickly as possible.