Outbound Standardized Forms

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These forms have been approved for use in the audit of student materials.  These FORM should be used and maintained in this order for each ESSEX Outbound Student.     Records must be maintained for 3 years.   

To download a form please CLICK the Form Number.

Download the Outbound  "RED BOOK" 2010 - necessary documents to meet the audit process.

Document	Form	Date	Notes
ESSEX Outbound Student Index	OB599	02/15/09
Outbound Student Tracking	OB501	02/15/09	For District/Club YEO to track student contact
Insert Outbound Documents	OB505	02/15/09	District - have copies of these documents in student file
Outbound Rules	OB509	02/15/09	signed copy per student prior to departure
Independent Travel	YE325	11/10/09	signed copy per student prior to departure
Outbound Checklist	OB513	02/15/09	District - one per OB
Outbound Withdrawal/Early Return	OB517	02/15/09	If students terminates or ends exchange prior to June 1st of exchange year
Student Orientation Record	YE329	02/15/09	Signed copy per student
ID Card	YE333	02/15/09	each OB should received 4-5 ID cards (keep copy)
Training Roster	YE301	02/15/09	for use with any training session, ie YEO, counselors, students, etc
Outbound Hosting	OB521	02/15/09	form will be returned with Guarantee Form
Host District Verification	OB525	02/15/09	for foreign Club or District YEO to confirm
Monthly Report	YE305	02/15/09	student must submit rpt for each month of their exchange
Post Evaluation - Parent	OB529	02/15/09	parents must submit at conclusion of exchange
Post Evaluation - Student	YE313	02/15/09	student must submit at conclusion of exchange
Incident-Complaint Report	YE309	02/15/09	For pertinent incident/complaint that OB students reports during exchange year